Designing Tomorrow’s Landmarks, Today.
ABOUT
Architect and Business Leader with 13+ years of experience overseeing complex projects and operational functions in co-working and managed workspace sectors. Deep expertise in Design, Procurement, Project Execution, Planning, and Cross-functional Coordination. Adept at driving process improvements, managing large teams, and executing strategic initiatives with strong attention to performance, stakeholder alignment, and customer satisfaction.
I am Ar. Shweta Malagi
Experienced Architect and Interior Design Specialist | Creating Cutting-Edge Spaces with Unparalleled Luxury, Functionality, and Efficiency
An accomplished architect and interior design specialist renowned for my ability to transform spaces into breathtaking, contemporary havens. With a commitment to excellence and an unwavering passion for design, I have garnered extensive experience in turn-key architecture, interior design, and construction projects.
AWARDS & RECOGNITION
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Best COWORKING SPACE Design Award - RICS Awards 2024 South Asia
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Leadership Excellence Award - BHIVE WORKSPACE , 2024
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Best Workplace Design Award - ET Now, 2022
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Published work in interior design lover.in - BHIVE Premium Address Maker
CORE COMPETENCIE
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Design Standards & Development Governance
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Cross-Functional Leadership & Stakeholder Management
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Project Feasibility & Market Analysis
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Risk Assessment & Mitigation
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Vendor & Consultant Management
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Sustainable Design Solutions & Emerging Trends
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Contract Negotiation & Regulatory Compliance
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Team Leadership, Mentoring & Retention
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Process Optimization & SOP Implementation
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Multi-Site Project Management & Coordination
WORK EXPERIENCE
/ Senior Vice President - Design & Projects, BHIVE Workspace Jan 2023 - Present
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Overseeing end-to-end execution of all workspace design, fit-out, construction, and expansion projects across the organization.
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Project management, design execution, vendor management, and operational delivery within the coworking, managed office, and real estate services sector.
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Develop and execute the overall projects strategy aligned with the company’s growth vision.
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Lead the planning, budgeting, scheduling, and execution of all workspace development and fit-out projects.
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Partner with real estate and business development teams to evaluate new sites for feasibility, design viability, and cost implications.
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Define and institutionalize project delivery frameworks, processes, and governance for scalable growth.
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Oversee multiple simultaneous projects across regions, ensuring timely and budget- conscious execution.
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Lead cross-functional project teams including Design, Engineering, Procurement, Vendors, Contractors, and Consultants.
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Drive vendor negotiations, procurement strategies, contracts, and pricing to ensure optimal cost efficiency.
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Ensure adherence to quality standards, safety regulations, local codes, and legal compliance across all projects.
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Prepare and manage project budgets, cash flow forecasting, cost control measures, and variance analysis.
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Drive value engineering initiatives to optimize capital expenditures while maintaining design intent and quality.
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Build, lead, and mentor a high-performing projects organization including project managers, planners, engineers, procurement specialists, and support staff.
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Establish clear KPls, accountability structures, and continuous improvement processes for project execution teams.
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Serve as a key liaison with executive leadership, investors, landlords, partners, and external consultants.
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Provide regular project updates, dashboards, and reports to leadership.
Key Success Metrics
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On-time project delivery, Annual average 100% of 2 days ahead of time from 50% delayed.
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In-budget delivery of projects, Reduced budget over shoot from 56% to 12.8 %
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High customer satisfaction, took NPS score from 5.3 to 9.8
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Cost savings and value engineering achieved,
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Scalability of project delivery organization, developed end to end S.O.P’s for 4 functions.
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Vendor and contractor performance optimisation. Developed vendor review systems.
JUNE 2022 - JAN 2023
/ Principal Architect - North Wind by BHIVE Workspace
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Cofounded the Design + Build workplace interior firm.
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Lead the conceptualization, development, and execution of innovative design solutions across projects.
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Set and uphold design standards, brand identity, and quality benchmarks for all projects.
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Oversee the preparation of design presentations, schematic drawings, design development packages, and construction documents.
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Conduct design reviews, critiques, and approvals at all project stages. Collaborate with clients to understand their vision, business goals, functional requirements, and budget parameters.
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Translate client needs into creative, feasible, and buildable design solutions. Represent the firm in client meetings, presentations, and negotiations, building long-term relationships.
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Ensure designs are code-compliant, technically sound, and fully coordinated with engineering, MEP, structural, and construction teams.
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Guide the preparation of technical drawings, details, and specifications. Resolve design and technical challenges in coordination with construction and project management teams.
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Collaborate closely with the internal project management, construction, procurement, and engineering teams to ensure seamless design-to-execution transitions.
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Monitor project schedules, design deliverables, and team performance to ensure timely delivery.
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Conduct site visits and inspections to monitor design implementation and quality control during construction phases.
FEB 2019 - JUNE 2022
/ Principal Architect - BHIVE Workspace
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Played a crucial role in designing, documenting, and executing multiple simultaneous projects while upholding Bhive’s standards, goals, and brand ideals.
Worked closely with both internal and external teams, collaborating to deliver high- quality architectural solutions. Additionally, was responsible for leading and managing a team of designers, project managers, Facilities operators -
Design, document, and execute multiple simultaneous high-quality projects, collaborating with internal and external teams.
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Lead the formation of the conceptual framework for each project, incorporating BHIVE standards, goals, and brand ideals.
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Coordinate and document custom spaces and elements as required. Communicate regularly with management and the project team, providing project updates, addressing potential issues, and ensuring timely progress.
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Prioritize tasks based on business needs and project timelines.
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Identify and address any project-related issues, taking ownership and resolving them with innovative thinking.
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Support the Real Estate team in the due diligence process when required.
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Mentor the team, ensuring consistent quality and accuracy across deliverables.
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Lead and manage a team of designers, offering guidance, feedback, and support.
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Set performance goals for the team and track their progress.
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Resolve conflicts and foster a positive work environment.
FEB 2018 - FEB 2019
/ Adjunct Professor, SJB School of Architecture and Planning
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Making an effective contribution to teaching and learning in the Built Environment Contributing to curriculum and subject design, development and management
Continuously improving own teaching and learning -
Developing a comprehensive teaching portfolio
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Preparing high quality subject delivery and learning support materials using web based platforms
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Conducting lectures, tutorials, workshops, practical classes and field excursions
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Encouraging regular and effective consultation with students
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Contributing to internal and external reviews and accreditation of programs
DEC 2015 - DEC 2017
/ Assistant Professor, Dayanand Sagar School of Architecture
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Coordinated and conducted various studios, workshops and conferences, handled Design Studios and various subjects like History of Architecture, Contemporary Architecture, and Building construction and Management.
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Coordinated 'ARCH 101'- a talk series involving Ar Yatin Pandya, and winners of Young Architects-2017
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Proctor to 25 students of IV Semester.
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Proposed, coordinated and curated a Study tour to Sri Lanka ' THE GEFFOREY BAWA DESIGN TOUR' for semester IV and accompanied 28 students on the said
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Proposed Syllabus for Architectural Drawing and Presentation to board of Studies
under Autonomy and incorporated the same foe semester II -
Proposed and Published course for Summer- Winter School at CEPT, Anmedabad for Winter school '17
MAR 2012 - OCT 2015
/ Sr.Architect, Tatva Architects, Hubli
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Prepare comprehensive construction drawings, detailing, BOQs, and technical documentation for office spaces and commercial and residential interiors
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Ensure compliance with applicable building codes, regulations, safety standards, and project specifications.
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Coordinate technical design issues across consultants, vendors, contractors, and internal teams.
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Conduct technical reviews, quality checks, and value engineering to optimize cost, quality, and site feasibility.
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Engage with clients throughout the project lifecycle, presenting design solutions, addressing feedback, and managing expectations.
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Provide design clarifications and coordinate client approvals at various project stages.
JUN 2011 - FEB 2012
/ Jr. Architect, Anand & Associates, Bangalore (final year academics)
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Support senior architects in design development, presentations, and documentation.
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Prepare architectural drawings, 3D models, renderings, and mood boards.
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Assist in preparing working drawings, construction details, and technical documentation.
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Participate in client meetings, design discussions, and site visits.
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Coordinate with vendors, contractors, and consultants as required.
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Stay updated on materials, products, design trends, and industry standards.
EDUCATION
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Bachelor of Architecture Sept 2008 - Jun 2012
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KLE Technological University, Hubballi
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B.Arch
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SGPA: 8.90
Languages
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English - Fluent
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Kannada - Native
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Hindi - Fluent
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Tamil - Conversational
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Marati - Conversational
THANK YOU!
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